Advantages and Disadvantages of Web-Based Time Clocks

Web-based time clock systems are among the newest time management systems available, and they have numerous advantages over older applications and methods. An old-fashioned time clock was really a labor-intensive device with all the hard data collection, monitoring, and frequent repairs it required. Online systems are fast and efficient, require no paper, and can be remotely accessed and upgraded. Some workers and companies might not be suited for this type of system, especially in cases of micro-businesses with very few employees, or one-office firms that have little need for remote time clock management.

In most other cases, however, an online time clock is the way to go, especially because such systems allow for collection of time data anytime, anywhere. As long as the worker has access to a computer terminal, clocking in is simple. In addition, because web-based applications allow for numerous standard reports, there is very little data collation for management. Under paper-based systems, and even in-house computerized time and attendance systems, a company needed all sorts of complicated software to manage payroll.

Web oriented time clock applications are easy to set up and install. Online time sheets do not require any software installation on the part of the company using the system. Workers merely log on to their computer to clock in or out. Firms that use web-based systems need not take valuable IT resources for managing the payroll and time sheet systems.

Managers who opt for web-based time clock applications are able to eliminate time-consuming tasks such as time sheet review and approval. A web-based program will rapidly identify exceptions, errors, and missed punches in a fraction of the time it would take a human to perform the same task. Editing, reviewing, and approving worker time online takes just a few minutes rather than a few hours.

With the modern day threat of security breaches, it is comforting to know that web-based time and attendance applications are among the most secure systems in existence. Most web time systems use highly secure physical storage areas so that clients have access to their time data around the clock via a computer network.

For smaller business that are on the verge of growth, web-based systems are ideal, since they allow for growth as it happens. It is easy to add in new employees without having to reconfigure the entire time clock setup. Simply add new employees as they are hired and as they come into the company’s work force. Web-based time clock systems have many advantages.